A Change of Professional Auxiliary Staff certificate is required when a pharmacy auxiliary professional such as a dispenser, pharmacy technician, enrolled nurse, or comprehensive nurse intends to move from one licensed pharmacy to another. This process is regulated by the Pharmaceutical Society of Uganda (PSU) in collaboration with the National Drug Authority (NDA) to ensure compliance with pharmaceutical practice standards.
Any relocation of auxiliary staff must receive written approval prior to the move, and all applications must include the appropriate commitment letters and documentation confirming professional registration and supervision by a licensed pharmacist.
Procedure: How to Apply for Change of Professional Auxiliary Staff
Step 1: Write and Submit an Application
Applicants must apply in writing to the Pharmaceutical Society of Uganda (PSU), seeking approval for the change of workplace. The application should include personal details, qualifications, and justification for relocation.
Step 2: Fill Out the Official Application Form
Obtain and fill the official application form for change of professional auxiliary staff available at the Pharmaceutical Society of Uganda offices. Ensure that all sections are accurately completed.
Step 3: Attach Required Documents
Attach all the necessary documents, including:
- Signed commitment letters from both the supervising pharmacist and the auxiliary staff.
- Countersignature from the Chief Executive Officer or person in charge of the pharmacy.
- Proof of valid professional registration or enrollment certificate.
- Copies of academic qualifications, transcripts, and identification documents.
Step 4: Pay the Application Fee
Pay the prescribed fee of UGX 50,000 at the designated bank or directly at the Pharmaceutical Society of Uganda office. Keep the receipt as proof of payment to attach to your application.
Step 5: Submit to Supervising Pharmacist
Submit the duly filled form along with payment proof to the Supervising Pharmacist Officer at your current pharmacy. The supervising pharmacist must provide a written statement to the National Drug Authority (NDA) confirming the staff member’s qualifications and intent to transfer.
Step 6: NDA Verification and Approval
The National Drug Authority reviews the submitted documents, ensuring compliance with professional standards. Once the evaluation is complete and approved, a permission letter authorizing the change will be issued.
Step 7: Collect the Permission Letter
The applicant can collect the permission to change letter from the office where the application was filed. The process typically takes 30 days if all documents are in order.
Required Documents
- Duly filled application form for change of Professional Auxiliary Staff
- Payment receipt (UGX 50,000)
- Certified copies of academic certificates and transcripts
- Recent passport-size photograph
- Workplace identification card
- Commitment letters from supervising pharmacist and auxiliary staff
- Certified copy of pharmacist registration certificate
- Certificate of registration/enrollment with the relevant professional body
- For veterinary pharmacies: certificate of a qualified veterinary professional
Office Locations & Contacts
Pharmaceutical Society of Uganda (PSU)
Pharmacy House, Plot 1847, Kyambogo Banda, Kampala, Uganda
P.O. Box 3774, Kampala
Tel: +256 414 348 796 / +256 392 174 280
Email: [email protected]
National Drug Authority (NDA)
Plot 19, Lumumba Avenue (Opposite TWED Plaza), Kampala
P.O. Box 23096, Kampala, Uganda
Tel: +256 417 788 100 / +256 417 788 124 / +256 417 788 129
Email: [email protected]
Website: National Drug Authority
Eligibility
- Must be a registered Professional Auxiliary Staff with a valid Database Identification Number (DIN).
- Eligible categories include:
- Dispenser (Pharmacy Technician)
- Enrolled Nurse
- Comprehensive Nurse
- Psychiatric nurses are not eligible unless they have completed training by the Pharmaceutical Society of Uganda or possess a DIN issued before 2013.
Fees
| Description | Amount (UGX) |
|---|---|
| Application Fee | 50,000 |
Validity
The permission letter does not expire but applies only to a single transfer. If the auxiliary staff wishes to relocate again, a new application must be made.
Processing Time
The maximum processing period for the application is 30 days from the date of submission.
Instructions
- Any auxiliary staff intending to change jobs during the licensing year must notify the Council of the Pharmaceutical Society of Uganda before relocation.
- The supervising pharmacist must ensure all commitment letters and qualifications are properly submitted.
- Working without official approval constitutes professional misconduct and may lead to disciplinary action or suspension.
Required Information
- Name and qualifications of the applicant
- Workplace ID number
- Nationality and gender
- Educational background and specialty
- Current job title
- Database Identification Number (DIN)
- Year of qualification and school attended
- Contact details (phone and email)
- Supervising pharmacist’s name and registration details
Need for the Document
The Permission to Change Professional Auxiliary Staff certificate ensures that only qualified and approved personnel operate within licensed pharmacies in Uganda. It upholds professional standards, prevents unregulated employment shifts, and strengthens accountability among pharmaceutical practitioners.
Information Which Might Help
The Pharmacy Auxiliary Staff category includes dispensers, pharmacy technicians, enrolled nurses, and comprehensive nurses. Other professionals may only qualify with prior approval from the Pharmaceutical Society of Uganda.
Other Uses of the Document
- Acts as proof of professional authorization for relocation
- Enables renewal of annual registration
- Supports compliance inspections by NDA
- Serves as a reference during employment verification within the pharmaceutical sector
