How to Print Emails from Microsoft Outlook on Desktop, Web, and Mobile

Printing an email from Microsoft Outlook can be useful when you need a physical copy for records, work, or official documentation. Outlook makes this process simple across its desktop application, web version, and mobile app. Below is a step-by-step guide on how to print an email in Outlook depending on the device you are using.

1. Open the Email You Want to Print

Begin by launching Microsoft Outlook on your device. Navigate to your inbox or the specific folder where the email is saved. Open the email fully—printing will not work from the preview pane.
Tip: Ensure the entire email has fully loaded before printing to avoid missing content.

2. Printing Emails in the Outlook Desktop App

If you are using the Microsoft Outlook desktop application (Microsoft 365, Outlook 2016, or Outlook 2019):

Open the email.
Click File in the top-left corner.
Select Print from the menu.
A print preview will appear—choose your printer and adjust preferences (page range, layout, number of copies, etc.).
Click Print to get a physical copy of the email.

This method is the most reliable if you regularly handle professional or large volumes of emails.

3. Printing Emails in Outlook on the Web

For users accessing Outlook via a browser:

Go to Outlook.com and log in.
Open the email you want to print.
Click the three dots (•••) in the top-right corner of the email window.
Select Print from the dropdown menu.
A print preview will open in a new tab or window. Click Print again to confirm.

⚠ Note: Make sure pop-ups are enabled in your browser, otherwise the print window may not appear.

4. Printing Emails from the Outlook Mobile App

On smartphones or tablets, the printing process may vary slightly depending on your operating system (iOS or Android) and printer setup:

Open the Outlook app and tap the email you want to print.
Tap the three-dot menu (either at the top or bottom of the screen).
Select Print (on some devices, you may need to tap Share first, then Print).
Choose your printer and adjust settings such as copies and orientation.
Tap Print to complete the process.

Tip: Ensure your phone is connected to a Wi-Fi or Bluetooth-enabled printer before attempting to print.

Final Thoughts
Microsoft Outlook offers flexible options to print emails, whether you are on a desktop, using Outlook on the web, or working through the mobile app. By following the right steps for your device, you can easily create physical copies of important communications whenever needed.