An Air Navigation Service Provider Certificate (ANSP Certificate) is a mandatory authorization issued by the Uganda Civil Aviation Authority (UCAA) to entities offering air navigation services such as air traffic control, communication, meteorology, or aeronautical information. This certification ensures that the service provider complies with Uganda’s Civil Aviation Regulations, maintaining safety, reliability, and quality in the provision of air navigation support.
No person or organization is allowed to provide air navigation services in Uganda without obtaining this certificate. The UCAA enforces strict requirements to ensure that only competent, adequately equipped, and financially capable service providers operate within national airspace.
Step-by-Step Procedure
Step 1: Obtain and Complete the Application Form
Visit the Uganda Civil Aviation Authority (UCAA) headquarters at Entebbe International Airport or their official website to obtain the Air Navigation Service Provider Certificate application form.
Fill out the form accurately, providing all required company and operational details.
Step 2: Prepare Required Documentation
Attach the following mandatory documents to your completed application form:
- Manual of Air Navigation Service Operations
- Statement of services and locations to be provided
- Safety Management System (SMS) Manual
- Quality Management System (QMS) Manual
- Security compliance procedures (per the Civil Aviation Security Regulations and National Aviation Security Programme)
- Statement of financial capability to provide the services
- Valid insurance policy covering operational risks
- Proof of payment of prescribed fees
Step 3: Submit Application to UCAA
Submit your complete application and documents to the Licensing Office at UCAA.
The Authority will review the application for accuracy and completeness before proceeding to technical and financial evaluation.
If any discrepancies are found, the applicant will be notified to make corrections before further processing.
Step 4: Compliance Evaluation and Inspection
UCAA inspectors will verify that:
- The Manual of Operations contains all required operational information.
- The staff are qualified and adequate for the type of services offered.
- Facilities, systems, and equipment meet the regulatory standards.
- The Safety and Quality Management Systems are acceptable.
- The provider meets all Civil Aviation Security Regulations.
- The applicant demonstrates financial and insurance readiness for sustained service delivery.
Step 5: Pay the Prescribed Fees
After the preliminary approval, applicants are advised to pay the certification fees as outlined by UCAA. Attach the payment receipt to your file for verification before the certificate is issued.
Step 6: Certificate Issuance
Once the Authority is satisfied that all requirements are met, it will issue the Air Navigation Service Provider Certificate specifying the services and locations authorized for operation.
The certificate is valid for two years from the date of issue unless suspended, cancelled, or surrendered.
If the Authority refuses to grant the certificate, it will notify the applicant in writing within 14 days, stating the reasons for refusal.
Required Documents
First-Time Applicants
- Air Navigation Service Operations Manual
- Statement of services and operational locations
- Safety Management System (SMS) Manual
- Quality Management System (QMS) Manual
- Security compliance procedures
- Statement of financial capacity
- Valid insurance policy
- Proof of payment of certification fees
Renewal Applicants
- Updated Operations Manual (if major changes have occurred)
- Updated SMS and QMS documentation
- Proof of payment for renewal
Eligibility
To qualify for certification, an applicant must:
- Hold or apply for authorization under Civil Aviation Regulations.
- Provide services in accordance with approved manuals and procedures.
- Maintain adequate qualified personnel, equipment, and facilities.
- Operate in compliance with UCAA safety and security requirements.
Fees
| Aircraft Weight (Kg) | Charge per Flight (USD) |
|---|---|
| Up to 2,000 | 10 |
| 2,001–4,000 | 20 |
| 4,001–10,000 | 25 |
| 10,001–20,000 | 40 |
| 20,001–95,000 | 125 |
| 95,001–150,000 | 200 |
| 150,001–273,000 | 280 |
| Over 273,000 | 330 |
Validity
The Air Navigation Service Provider Certificate is valid for 2 years from the date of issue unless it is:
- Suspended or revoked by UCAA;
- Voluntarily surrendered by the holder; or
- Cancelled due to non-compliance.
Renewal applications should be made before the expiry date.
Processing Time
The maximum processing period is 30 days, depending on inspection schedules and documentation completeness.
Office Contacts
Uganda Civil Aviation Authority (UCAA)
Entebbe International Airport
Airport Road, Entebbe
P.O. Box 5536, Kampala, Uganda
Tel: +256 (312) 352 000
Fax: +256 414 320964
Email: [email protected]
Website: www.caa.go.ug
Important Instructions
- No organization shall offer air navigation services without a valid certificate.
- The certificate must be displayed publicly at the provider’s main office.
- The provider must maintain at least one approved operations manual copy on-site.
- Upon expiry, services must stop unless the certificate has been renewed.
- Non-compliance may result in suspension or revocation of the certificate.
Need for the Document
The Air Navigation Service Provider Certificate authorizes an organization to legally offer navigation and air traffic management services in Uganda. It ensures compliance with safety, operational, and financial standards while maintaining the efficiency of Uganda’s airspace infrastructure.
It is also necessary for:
- Legal recognition under Civil Aviation Regulations
- Assurance of flight safety and service reliability
- Establishing accountability for navigation operations
Additional Information
- The Manual of Air Navigation Services Operations must contain comprehensive instructions for personnel to perform their duties safely.
- The certificate holder must cooperate with UCAA audits and periodic inspections.
- The certificate may include conditions specifying the types and limits of services to be provided.
