How to Write an Affidavit for Proof of Residence

An affidavit for proof of residence is a sworn written statement confirming your place of living. It’s often required for official purposes such as school enrollment, opening a bank account, applying for government services, or legal proceedings. Since this document is legally binding, accuracy and clarity are non-negotiable. An affidavit that is incomplete or poorly written may be rejected, causing unnecessary delays.

Here’s a detailed guide on how to draft a valid and professional proof of residence affidavit.

1. Begin with a Clear Title

Start your document with a formal heading such as “Affidavit of Residence” or “Proof of Residence Affidavit.” The title tells the reviewing authority the exact purpose of the document at a glance.

2. Provide Personal Information

State your full name, national identification or passport number, and current address. You must also declare that you are making the affidavit voluntarily and under oath. This introduction establishes who you are and confirms that your statement is truthful.

3. State Your Address Precisely

List your complete residential address, including house number, street name, city, and postal code (if applicable). Avoid vague descriptions. The more specific and accurate you are, the less chance there is for confusion or rejection.

4. Add Supporting Details

Strengthen your affidavit by adding supporting facts such as how long you have lived at the address. If required, mention attachments like utility bills, tenancy agreements, or property ownership papers. These serve as evidence backing up your claim.

5. Write the Declaration Statement

Include a clear legal declaration such as:

“I, [Your Full Name], of ID number [XXXXXXX], do hereby solemnly affirm that I currently reside at [Full Residential Address] and that this statement is true to the best of my knowledge.”

This formal statement makes your affidavit legally binding.

6. Leave Space for Signature and Date

At the end of the document, provide space for your signature and the date. Signing the affidavit confirms that you take full responsibility for the information provided.

7. Include Witness or Notary Section

For the affidavit to be legally valid, it must be signed before a commissioner of oaths, lawyer, or notary public. Leave space for their signature, official stamp, and details. Without this section, the document may be rejected.

Sample Affidavit of Residence

AFFIDAVIT OF RESIDENCE

I, John Mwangi, holder of National ID number 12345678, residing at House No. 45, River Road, Nairobi, do hereby solemnly affirm and state as follows:

That I am an adult of sound mind and the deponent herein.
That I currently reside at the above-mentioned address.
That I have lived at this address since January 2020.
That I swear this affidavit to confirm my proof of residence for official purposes.

Signed: _____________________
Date: ______________________

Sworn before me at Nairobi on this 15th day of August 2025.

Signature & Stamp of Commissioner of Oaths/Notary Public